PERSONAL DATA PROCESSING AND PROTECTION POLICY

Ngo & Partners is committed to protecting the privacy and personal data of our clients, partners, employees, and all visitors to our website.

This Policy explains how we collect, use, store, and safeguard your personal data in strict compliance with Vietnamese law, particularly the Personal Data Protection Law 2025 (No. 91/2025/QH15, effective from 01 January 2026) and Decree 13/2023/ND-CP).

1. Personal Data We Collect: We collect personal data only when necessary and with your consent, in particular:
   • Full name, title, company, phone number, email, and address;
   • Information you provide when submitting consultation requests, subscribing to newsletters, applying for positions, or entering into legal service agreements;
   • Automatically collected data: IP address, cookies, and browser type when you visit our website;
   • Any other information you voluntarily provide to us.
2. Purposes of Data Processing:
   • To provide legal services and advice as requested;
   • To send legal newsletters, updates on laws and regulations, and event invitations (only if you consent);
   • For recruitment and personnel management;
   • To fulfil legal obligations (accounting, taxation, litigation, etc.);
   • To improve the quality of our services and the user experience on our website.
3. Data Sharing: We do not sell, trade, or transfer your personal data for commercial purposes. You agree that your personal data is shared only when:
   • Necessary with trusted service providers (cloud storage, email services, accounting, etc.) who are bound by strict confidentiality obligations;
   • Required by competent state authorities;
   • Needed to protect our legitimate rights and interests, those of our clients, or the public.
4. Retention Period: Personal data is retained only for as long as necessary to achieve the stated purposes or as required by law. Upon termination of the relationship (employment contract, legal service agreement, etc.), the data will be deleted or anonymised in accordance with the Personal Data Protection Law 2025.
5. Security Measures: We implement appropriate technical and organizational measures, including data encryption, firewalls, strict access controls, and regular security reviews and updates.
6. Your Rights: Under Vietnamese law, you have the following rights (free of charge):
   • To be informed of the personal data processing;
   • To consent, refuse, or request withdrawal of consent to the personal data processing;
   • To view, modify, or request modification of their personal data;
   • To request provision, deletion, and restriction of personal data processing; to object to personal data processing;
   • To complain, denounce, initiate lawsuits, or claim damages according to the law;
   • To request competent authorities or agencies, organizations, or individuals relevant to personal data processing to adopt solutions and measures to protect their personal data according to the law.

   To exercise these rights, please email: info@ngo-partners.com

7. Cookies: Our website uses cookies to enhance user experience. You may disable cookies in your browser settings at any time.
8. Contact:

   Email: info@ngo-partners.com

   Phone: (+84) 98 43 888 73

   Address: Villa No. 28, Street 53B, Cat Lai Ward, Thu Duc City, Ho Chi Minh City, Vietnam

9. Policy Updates: We reserve the right to amend this Policy at any time. The updated version will be posted on our website with the revision date clearly indicated.

By continuing to use the website and services of Ngo & Partners, you confirm that you have read, understood, and agree to this Personal Data Protection Policy, and its updates, amendments and supplementations from time to time .

Sincerely,

Ngo & Partners